For the Accepted Trainee

When the employer has accepted the applicant, the foreign IAESTE office will usually send the acceptance papers and instructions to CIMO to be forwarded to the trainee. The instructions usually include information about possible work and residence permits, about taxation etc.

It is also possible that you first hear about your acceptance from the employer. In this case, please inform CIMO about the acceptance. The acceptance note should come to CIMO no later than about a month before the training starts. However, every year there are cases where the information comes at the last moment. Please be patient!

In case you receive additional information from the foreign IAESTE-office with your acceptance papers, please read them carefully. Pay special attention to any information on visa, residence permit and work permit.

Please visit the webpage of IAESTE international at www.iaeste.org and the webpage of the IAESTE office of your country of destination. You will find the addresses at the IAESTE International web page.

From now on you may contact your employer directly e.g. to ask for more information about your job description. We recommend that you also look for information about the country and city where your traineeship takes place.

If you for some reason still have to cancel your training, please inform both CIMO and the employer as soon as possible. You should always give a reason for the cancellation.

Taxation and Social Security

Before leaving Finland, please ask your local tax office about the taxation in the country of your destination. Please check if there is a tax relief agreement between Finland and the country in question and if there are any documents that you might have to take with you in order to get the relief.

You should take enough money with you as you will probably get the first salary only after the first month of work. However, in most countries the first rent is paid at the start of the rental agreement.

Please find out at your local Social Insurance Institution (KELA) office what kind of social security you are entitled to abroad and if you should take any forms from KELA with you.

Grants

As all IAESTE employers pay salary to the trainees, CIMO is not paying grants to IAESTE-trainees. You can, however, ask for possible grants at your own university. Many universities give. e.g. Erasmus-grants or travel grants for IAESTE-trainees.

Accommodation

If you ask the IAESTE-office to find you accommodation, you will be responsible for paying the rent and following the local rules for signing the agreement. Do not sign the agreement before discussing it with the local IAESTE-office.

You are also responsible of possible extra costs due to late arrival or early departure. Please remember that IAESTE office is not responsible for finding accommodation for a spouse. Student dormitories don’t usually allow spouses.

Insurance

According to the rules of IAESTE it is obligatory for all who have gotten a trainee placement and/or a work permit trough the organization to have a sufficient insurance that covers illnesses, accidents including death and repatriation in the case of illness.

Please submit the certificate of the insurance to CIMO. The certificate should indicate the following information:

• insurance period
• amount of indemnity
• that it covers the above mentioned cases

Some IAESTE-countries have insured incoming trainees but if you stay extra days before or after the traineeship, you should have your own insurance for that period.

Also make sure you are insured for the travel and possible trips made during the training period.

It is recommended that IAESTE-trainees take luggage, travel liability and legal expenses insurances. Travel liability insurance is also highly recommendable (it is often included in luggage insurance). It is valid during free time and covers at least a part of damage that the trainee unintended causes to someone else’s property.

If you have not yet submitted a certificate of insurance to CIMO, please submit it along with your confirmation of acceptance (N/5b). The Certificate can be in Finnish, Swedish or in English as it stays in CIMO.

If your offer is in category ”Working Environment”, your certificate should indicate that the insurance also covers physical work.

Registering at the embassy of your country

Once you get to the country of your traineeship, we recommend you to register at the Embassy of your home country.

Reference

Please ask your employer for a written reference already before you finish the traineeship or leave the country. CIMO can’t write a reference on behalf of the employer and it has proven to be difficult to get references afterwards.