Instructions for Applying after Preselection

In the IAESTE program only one candidate is chosen to each position. The application of the chosen will be forwarded to the employers.
You will be informed by CIMO concerning all the positions you have applied for. On your acceptance message you will be directed to these instructions. Familiarize yourself with this information before adding anything to the online application form.
In case there is more information about the offer or extra forms to fill in you will receive them within a couple of days. In some cases a recommendation letter, a language certificate or a copy of the passport may be asked for.

About language certificates

Some IAESTE countries want the language certificates on their own forms that they submit with their instructions. If you didn't receive any form and you are still asked to submit a certificate, you can e.g. use the IAESTE-form you can find on the right side column of this page. The certificate can also be

Your language skills can be tested by:

• a language teacher at your own university or any other institution that teaches the language
• an employer or university representative who has work with you in an environment where only the tested language has been used

You'll find more infromation on the language certificate in the instructions of the attach IAESTE-language certificate form.

Adding information on the form

Using the link in the email you received you will get to add information to the online application form. Please fill in the following:

• passport number (in case you passport is expiring, write the number of your current passport and inform that you will apply for a new one)
• desired period of training within the period stated in o-form by the employer. In regards to the rent it is usually cheaper to suggest as full months as possible. In several countries you must pay for the whole month even if you lived there only for a part of the month.
• please state if you are required or if you wish to write a longer report regarding your training for your university. As in some cases those reports can have sensitive informations about research or production facilities or projects where students are involved employers wanted to know if students are required (or wish to) to prepare reports.
• attach a copy of paid deposit (see next chapter)

Deposit

All IAESTE-nominees have to pay a deposit of 50 euros

• to CIMO’s account 166030-113863
• please write as a reference: IAESTE/your name (E.g. IAESTE/Jane Smith).

Please attach the receipt of the deposit to your application. We will not forward your application to the destination country if we haven’t received the receipt. If the receipt is a print from your Internet bank, the date of transaction should not be in the future.

The deposit will be paid back in the following cases:

• in case the trainee submits reports of the training to CIMO within three months after the end of the training period
• in case the employer rejects the applicant or cancels the offer for other reasons
• in case the applicant cancels when the training is to start in less than four weeks and there is still no confirmation of acceptance.
• in other cases e.g. if the applicant will get seriously ill

Advancement of the process

When you have filled in all the information on the online application form we will forward your documents to the IAESTE-office in the destination country. They will forward them to the employer. You will get the information about acceptance or rejection from CIMO.

All correspondence before the acceptance will go through CIMO. Only after you have been accepted, you can contact the employer or the IAESTE office of the destination country. Sometimes the employer can contact the applicant before the final acceptance. In this case it is of course allowed to have a direct contact to the employer.

Cancellation

If you for some reason have to cancel, please return all documents including the possible brochures to CIMO as soon as possible. You should always give a reason for cancelling. Please avoid cancelling if possible: a late cancellation usually means a loss of the offer and weakens Finland’s reputation as a training partner.